White Paper

Automate File And Folder, Record And Evidence Tracking

Source: Motorola

Files, folders, records, charts, books, photos, tapes, CDs and DVDs, evidentiary exhibits – in many industries, some form of physical media is central to the process of doing business. Information is gathered, retrieved, referenced, filed and moved from location to location for various types of processing. Some of these physical records, such as legal evidence, financial records or medical charts, must be carefully tracked to meet chain of custody or privacy requirements. Temporarily misplaced assets can be a serious problem, wasting hours of staff time and productivity. Even more serious is the liability exposure your organization could face should a critical file be stolen, tampered with or lost.

When “good filing” and trust-based check-out systems aren’t enough, RFID offers a practical, affordable answer. An RFID file tracking solution automates the process of file tracking, providing fast inventory and location, rules-based access control and full compliance reporting. With RFID, you can virtually eliminate lost files, audit and fully document access and chain of custody, and improve productivity for every member of your staff who handles critical files.

Key Benefits

  • Automated collection/management of physical record data
  • Improved productivity
  • Fewer inventory errors
  • Automated and cost-effective regulatory compliance
  • Fast record retrieval
  • Integration with related business systems, such as inspection and maintenance applications, improves return on investment for existing technology investments